If you’ve been tasked with creating an outdoor event venue, you may have numerous questions swirling in your mind about choosing the perfect tent. The selection of an event tent is crucial for creating the desired display effect.
Before making a decision, it’s important to consider factors like size, appearance, and function.
In this guide, we’ll help you make these important considerations and discover the type of event tent that aligns with your needs, using an opening ceremony as an example.
Considering Shape and Appearance
The shape and appearance of the event tent are important factors to consider. These elements depend on the venue terrace, desired performance effect, load-bearing requirements, and future use.
Take, for example, an opening ceremony where projections are keys. In such cases, the ability of the tent to create optimal projection conditions becomes crucial. Narrow down your selection based on this factor. If the projection is meant for displaying images, a normal tent-like “A-frame” or rectangle tent will suffice.
However, if you plan to showcase videos, a dome tent would be the best choice, offering 360° immersive viewing without the need for 3D glasses.
Creating Functional Zones
Based on your event venue planning, dividing the overall venue into several functional zones, such as the main venue, rest zone, and exhibition room, can be a smart approach. This can be achieved by using several identical tents.
This design allows each part to have its own separate space while maintaining the overall integrity of the event. However, there’s one crucial point that often gets overlooked: ensuring sound insulation in each space to avoid any impact on the event experience.
Estimating Size Requirements
Determining the size of the tent is essential. Start by estimating the number of participants and calculate the specific tent size accordingly. For standing participants, allocate 1m x 2m of covered area per person. If participants will be sitting around a desk, increase the covered area to 1.5m x 2m per person. Additionally, remember to factor in space for the stage area and other decorations.
For instance, let’s consider the main venue of the ceremony, which has a diameter of 40m and covers an area of 1256m². It can comfortably accommodate nearly 900 people and can be installed on a large podium.
These tips should help you in choosing the perfect large event tent for your needs. We wish you all the best in organizing a memorable and successful event!